topic Re: Setting up a meeting with one-on-one breakout sessions in Webex Meetings and Webex App

Setting up a meeting with one-on-one breakout sessions

roald-santens — Fri, 20 Jun 2025 16:54:05 GMT

Just wondering if anyone has had some experience with setting up a meeting, with breakout sessions where participants could ask questions to experts in private. Something like 5 HR experts are waiting in their own breakout session and participants can join them to ask questions about their salary, carreer opportunities and so on. Nobody else should be able to join when a session is full.

Or is this there another way to achieve this?

Thanks.

Re: Setting up a meeting with one-on-one breakout sessions

George Sotiropoulos — Sun, 22 Jun 2025 17:47:35 GMT

Hello @roald-santens ,

Yes, this is quite common. Please have a look on how you can Create BreakOut Sessions

Re: Setting up a meeting with one-on-one breakout sessions

roald-santens — Thu, 26 Jun 2025 13:35:02 GMT

Sorry @George Sotiropoulos ,

nowhere in the help page you provided is there a mention on how to restrict the number of participants in individual rooms.
Like I mentioned, I want to have 1 expert in a room, with only 1 more available slot in that room, so only 1 participant can join that room. When the participant leaves, the slot is now open again, and another participant can enter.

I want to have 5-6-7-... of these breakout rooms in a session; depending on the number of experts that are able to join.

Assignments won't help, because all assigned participants could enter at the same time; and that is exactly what I'm trying to prevent.

Re: Setting up a meeting with one-on-one breakout sessions

wajidhassan — Thu, 26 Jun 2025 13:54:25 GMT

Hey @roald-santens ,

Webex Breakout Sessions don’t currently have a built-in feature to restrict breakout room capacity to just 1 participant plus 1 expert. The manual assignment method doesn't prevent multiple users from joining the same room at once.

A workaround is to manually monitor and manage breakout room access. For example, assign a co-host to each room who admits participants one at a time, or use a lobby-style queue system outside Webex (like a signup form or chat) where users request to join a room and get invited individually.

It's not seamless, but it's how many teams are handling private 1:1 expert sessions for now until a stricter participant cap feature is added in Webex