topic Re: If I add extra e-mail adressess to a scheduled webex meeting, and click send update, does everyone get an update mail? in Webex Meetings and Webex App

If I add extra e-mail adressess to a scheduled webex meeting, and click send update, does everyone get an update mail?

nd7 — Wed, 30 Sep 2020 09:14:33 GMT

Hi,

I have made a webex recurring meeting with 30 participants using Outlook. After sending out the invitation, I have been asked to add two extra people. I have found how to update the invite where I can add them to the "To:" list. However, I would rather not send everyone in the list an e-mail with an updated meeting because I added two new people. My questions are:

1. If I add people to the "To:" list and "Send Update", do only those two people get an e-mail, or does everyone?

2. If everyone gets an e-mail, how can I update the list of invitees without sending everyone an e-mail?

Thanks for the help

Re: If I add extra e-mail adressess to a scheduled webex meeting, and click send update, does everyone get an update mail?

Goswin Weemaes — Wed, 30 Sep 2020 12:13:08 GMT

Hi @nd7 ,

It will follow the same flow as with any other Outlook invitation you would update (by adding or deleting participants).

I just did the test and the invitation is only sent out to the persons who were added to the list. The ones who already received the invitation, don't get any update.
As soon as you make a change to the meeting date, subject, location or body then the Outlook invitation will be sent out again to all participants.

Thanks,
Goswin

Re: If I add extra e-mail adressess to a scheduled webex meeting, and click send update, does everyone get an update mail?

lnwh-tr — Mon, 05 Oct 2020 13:24:34 GMT

H, even though it says "send update to all" when you click 'yes' you get another box giving you the option to just send to new additions.

Best regards

Sue