For effective business collaboration, an essential requirement is clear organization. Top leading organization like Cisco, Microsoft, Alturacs, etc.. feels that business projects tend to have a lot of moving parts starting from timeliness to notes, checklists, proposals and files. Things would become a lot easier if a centralized location was allocated to the project and everyone who is involved in the project are given access and the capability to track deadlines and deliverables.
In this article, we will learn how to use productivity software like Ever-note which are helpful in business collaboration:
- Design a business notebook for the task : Every one of the team members will have quick and easy access to all information and updates when a centralized location is allocated to the team projects. They can access it from anywhere using their phone, computer or tablet. After creating a business notebook, you need to give permissions to modify it and share it with your team members. One needs to encourage team members to use the notebook in order to contribute to the project.
- Creation and collection of content for the task : The whole team needs to get together and brainstorm ideas for content of the project and make a written plan. Productivity software provides a place for quick reference to the details for everyone. Certain software provides a built-in camera feature like Ever-note. This way all your ideas and the details of the project will be available for easy access in the same shared space.
- Methods to effectively organize the notebook : Some of the most effective methods to organize your content and your notebook are:
- Maintaining the project notebook after creation.
- Choosing naming conventions.
- Addition of the content that has already been collected.
Project members will have an easier time navigating the notebook if they follow the naming convention. Adding a project plan can be even more helpful as it helps in keeping the project on track. It allows everyone to take reference of the overview of each of the moving parts. - Share information with vendors, consultants and clients : The use of productivity software makes it easy to share notes and notebooks outside the company, thus making business collaboration easy. External collaborators get the ability to add project updates, modify notes and share latest designs with the internal members of the project. If you want a vendor or partner to just view the note and not add input, you can do it via URL or email.
- Tag tasks designated to a team member : If you need to be updated about the responsibility of each team member, tags can be very helpful. They help each member to be clear on who is responsible for what and to keep the owner of the project up-to-date. Tags are also helpful to indicate the status of the project.
Hence, productivity software can be very beneficial in business collaboration for the completion of projects and can increase efficiency of the team members.
