What you describe is behaving as expected. To be clear, you are concerned about these posts in the Webex space, correct?
This occurs, because when the Webex App is integrated with Outlook and you schedule from within a Space, the persistent space meeting ID is used for the meeting. You can see this under Space meeting information, under the Schedule tab. When the invite is sent, the integration between Webex and Outlook essentially syncs the meeting information between O635 and Webex utilizing this space meeting ID.
You can hover over the join button in the Outlook calendar invite and see that it matches what you find above.
The objective is that when you schedule a meeting from a space, is that you are inviting anyone in that space to participate in a meeting related to the team/project associated with the space. Posting the invite to the space notified members that a meeting was scheduled and when it is time to start, it can be started directly within the space. This way, all discussions, meetings, and possibly documents or whiteboards created during meetings are stored in one topic-specific location.
If you truly do not want the meetings to post into the space, your option is to schedule a meeting directly in Outlook, adding Webex (assuming you have productivity tools installed), or you can schedule from the Meetings tab on the left pane of the Webex App, however currently this last option only allows you to schedule your Personal Room. Both of these options will require you to enter all the meeting recipients, as they will not be included as they are in a Space scheduled meeting.
What you describe is behaving as expected. To be clear, you are concerned about these posts in the Webex space, correct?
This occurs, because when the Webex App is integrated with Outlook and you schedule from within a Space, the persistent space meeting ID is used for the meeting. You can see this under Space meeting information, under the Schedule tab. When the invite is sent, the integration between Webex and Outlook essentially syncs the meeting information between O635 and Webex utilizing this space meeting ID.
You can hover over the join button in the Outlook calendar invite and see that it matches what you find above.
The objective is that when you schedule a meeting from a space, is that you are inviting anyone in that space to participate in a meeting related to the team/project associated with the space. Posting the invite to the space notified members that a meeting was scheduled and when it is time to start, it can be started directly within the space. This way, all discussions, meetings, and possibly documents or whiteboards created during meetings are stored in one topic-specific location.
If you truly do not want the meetings to post into the space, your option is to schedule a meeting directly in Outlook, adding Webex (assuming you have productivity tools installed), or you can schedule from the Meetings tab on the left pane of the Webex App, however currently this last option only allows you to schedule your Personal Room. Both of these options will require you to enter all the meeting recipients, as they will not be included as they are in a Space scheduled meeting.
There are ways to remove the auto creation of Teams Meetings. If this needs to be corporate-wide, talk to your MS folks in IT, or you should be able to remove locally in Outlook or in Outlook online. I'm not an expert here, but can imagine that is annoying.
https://neroblanco.co.uk/2021/05/remove-teams-info-from-calendar-invite-dont-host-online/
In Outlook online:
- https://outlook.office.com/calendar
- Settings
- View all outlook settings
- Events and invitations
- Uncheck "Add online meeting to all meetings"
Hope this is Helpful.
