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Community Manager

Community Ask Me Anything- Cisco Webex: Enable Teams to Work from Home

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This event continues the conversation of our recent Community Ask Me Anything event "How to Use Webex Meetings".

This event is a great chance to discuss best practices, tips, and tricks for Cisco Webex. Due to circumstances that have resulted from the COVID-19 pandemic, a historic number of people have rapidly transitioned to remote work. Webex meetings have never been more vital for staying connected across the globe. Join this session to discuss the best practices, tips, and tricks to work effectively with a superior experience via Cisco Webex.

This forum event works well as an introduction for those who are not familiar with the tool and have recently started to use it. Issues and quality issues related to Webex solutions are not encouraged. If you have a Webex issue, please review it with the Cisco Technical Assistance Center or CSM teams.

To participate in this event, please use the Join the Discussion : Cisco Ask the Expertbutton below to ask your questions

Ask questions from Thursday 16 to Thursday, April 30, 2020

Featured Experts
belemG.pngBelem Garrido is a Consulting Delivery Engineer with the Professional Services team in Mexico. She has worked for Cisco for half a decade and specializes in collaboration technologies, which include Webex Teams, Jabber, Jabber MRA, 3B, and Video Unified Communications core (UC) solutions. Before joining Cisco, she worked as a presales and post sales engineer at Bluedot -Networking Professionals. She holds a bachelor’s degree in computer and systems engineering from the UAEP. Belem holds CCNA, CCNP collaboration, and CCIE collaboration (#63632) certifications.

Aashish-1.pngAashish Dua is a Technical Solutions Architect in the Collaboration Sales Team in India. He is a technology evangelist and enables customers to accelerate business and solve challenges via Cisco technology solutions. Aashish has rich experience in consulting and has worked in all major industry verticals and with diverse customers all around the globe. Before his current position, he was a Lead Consultant for Customer Experience. Aashish holds a CCIE (#45437) in collaboration and a SIP SSCA certification and has interest and expertise in Cloud SaaS Applications and Cloud Security.

aditgup2.jpgAditya Gupta is a Systems Engineer in the Global Sales team. He provides technical consultation to Global customers for Cisco's broad range of products and technologies (for example, R&S, Voice Video, and so on). He specializes in Cisco Collaboration/Video technologies. Aditya comes from the Backbone TAC UC Team where he worked on troubleshooting UC products. He also worked as a consulting engineer for Cisco Cloud and Managed services, handling key accounts for Cisco in the collaboration domain. Aditya holds a Cisco CCIE (#44733) in collaboration and a SIP SSCA certification.

Due to the anticipated volume for this high in-demand event, Belem, Aashish & Aditya might not be able to answer each question. Thus, remember that you can continue the conversation directly in the Webex Administration community.

By posting a question on this event you're giving permission to be translated in all languages we have in the community.

**Helpful votes Encourage Participation! **
Please be sure to rate the Answers to Questions

50 REPLIES 50
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Beginner

I am the president of a local Toastmasters club.  We are planning to hold monthly virtual meetings using WebEx Meetings.  I have checked through your help documentation and cannot find a way to invite a group of people to a meeting without individually typing in their email addresses.  I do know that once the email addresses of the attendees are entered into the "scheduling" area I can create a template for future use, but I would like to know how to get the email addresses entered in the first place.  We are using the free version of WebEx Meetings if that has something to do with it. 

 

Thanks very much for your assistance.

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I know I'm not the expert here, but just a thought, could you schedule the webex for just yourself, then when you receive the meeting number and password, you then use whatever mailing list software you use for the club to then distribute the meeting number and password? Or maybe that's the problem too, that you don't have a way to mass mall your members?
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Hello Anthony,
There are couple of user friendly ways to schedule Webex meetings, as you rightly pointed out, the PMR ( Personal meeting room) is always on and can be distributed easily by email client, even the scheduled meetings can be scheduled from within the email client itself e.g. MS Outlook / 0365 etc so you don't have to even leave your email client's window to schedule the webex meetings.
https://help.webex.com/en-us/nbfri0m/Set-up-Meetings-with-Cisco-Webex-Productivity-Tools#task_A6AD65A15C30D9C55F09AD21AE393B71
Thanks,

Aashish Dua
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hello cwatt1,

 

You are right, for the webpage's scheduling option once the email addresses needs to be typed in. however there are other options,
1) You can use your PMR ( Personal Meeting Room), this is "always on" Personal room and is easy for people to join, as a host you have complete security control to allow or dis-allow people to enter.
2) Using the preferred email client to schedule the meeting like a Google or Microsoft client. 

Below are few useful ways to be used in these regards which will enhance your scheduling experience,

https://help.webex.com/en-us/4a6d0z/Schedule-a-Cisco-Webex-Meeting-in-Classic-View

https://help.webex.com/en-us/nboahd2/Schedule-a-Meeting-in-Microsoft-Outlook-Using-the-Webex-Meetings-Desktop-App

https://help.webex.com/en-us/n5mcx64/Schedule-and-Start-Cisco-Webex-Personal-Room-Meetings-with-the-Cisco-Webex-Scheduler

https://help.webex.com/en-us/nbfri0m/Set-up-Meetings-with-Cisco-Webex-Productivity-Tools

https://help.webex.com/en-us/nboahd2/Schedule-a-Meeting-in-Microsoft-Outlook-Using-the-Webex-Meetings-Desktop-App

 

Thanks and stay safe.

 

Aashish Dua

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Thanks to everyone for the great suggestions.  I did install the Chrome extension and will use it in the future.  I also think, based on what Anthony said, that I can set up a meeting directly from the personal room without inviting anyone, make sure the option to send meeting info to myself is on, and when I get that notification I can then copy it, open a new email, paste the meeting info, and then use an existing distribution list.  Am I correct?

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Hi cwatt1,

You are correct. You can create a customized invitation to your Personal Meeting Room or to a scheduled meeting, set up your preferences and distribute the meeting information from your e-mail client.

This link may help you to do so: https://help.webex.com/en-us/WBX9000/How-Do-I-Create-a-Customized-Invitation-Email-with-Webex-Meetings 

HTH.

Stay Safe.

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I have been trying to locate the Webex meetings fundamentals course.  I've checked out a few other courses which recommend also taking the fundamentals course.  I'm looking for the recorded version.  Can someone help?

 

Thanks very much.

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Hi cwatt1,

 

Cisco Webex Help Center has Online Classes that would be very helpful for you and your team to start with. Here you will find options for live and recorded classes. You will also find videos with a deep explanation of how to use Webex Meetings features, tips and tricks and so on.

 

Here are some useful links:

For Webex Meetings Recorded Classes: https://help.webex.com/landing/onlineclasses/previousClass/Webex-Meetings 

Overview of Webex Meetings Recording: https://launch.webex.com/launch/ldr.php?RCID=1e51e956607a51dc5742f57989cd559f 

Meeting Essentials eBook: https://ebooks.cisco.com/story/webexessentials#!/page/1 

 

HTH.

Stay Safe.

 

 

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Thanks very much

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In addition to the courses, I am a big fan of this playlist on YouTube: https://www.youtube.com/watch?v=ru85544RveA&list=PL_YnWo4XhzTfhkcwB6M1a-wJ9dTlz58yz

For organizations on the Slow Channel version of Cisco Webex. Joining a Cisco Webex Meeting has never been faster or easier. You can now manage your audio an...
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Is there a way to disable Webex Meeting recording for all users under a domain (customer.webex.com) ?

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Hi pierre.archambault

 

Disabling WebEx meeting recording for a user or group of user accounts can be achieved via the WebEx admin site. Please refer to the link below more details:

https://help.webex.com/en-us/WBX52968/How-Do-I-Disable-the-Recording-Feature-for-an-Individual-Host-Account-or-Group-of-Accounts

 

Thanks & Regards

Aditya Gupta

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Thanks Aditya :)
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Hi,

 

Will there be a hard Mute option in Webex Meetings with the future release like in Webex Events, where the unmute option will be disabled? Many customers are preferring that.

 

Also, are there any issues in latest Iphones/IPADs with dual cameras joining Webex meetings? some users complain that both cameras are turned ON when joining a Webex meeting.

 

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