cisco SPA122, Cisco cp-8851 IP phone For Faxing

[j1223aw]

I have cisco SPA122, Cisco cp-8851 IP phone and a Samsung all-in-one printer scanner fax, and I'm trying to set it up to work with windows fax and scan. Any advice on setting this up for faxing? Thank you in advance

[b.winter]

For what do you need the phone for? It has nothing to do with Fax...

Where do you register your SPA to? 3rd Party PBX?

For the other things:
- Register the SPA to your PBX with the desired directory number
- Connect the printer with the SPA analoge port
- Configure the fax settings in the printer (Check the printer documentation, that's not Cisco related)
- Configure your windows settings (Check the microsoft documentation, that's not Cisco related)

[j1223aw]

this is what I have so far are you saying this will not work.

Here are the general steps to use the Cisco SPA122 as a fax gateway with your setup:

1. Connect your Cisco SPA122 to the network: Ensure that your Cisco SPA122 is connected to your network.

2. Connect your Samsung all-in-one printer scanner fax to the Cisco SPA122: Connect your Samsung all-in-one printer scanner fax to the Cisco SPA122 using a traditional PSTN telephone line.

3. Configure the Cisco SPA122: Follow the instructions provided by Cisco to configure the Cisco SPA122 to work with your network and VoIP service provider.

4. Connect your Cisco CP-8851 IP phone to the network: Ensure that your Cisco CP-8851 IP phone is connected to your network.

5. Configure the Cisco CP-8851 IP phone: Follow the instructions provided by Cisco to configure the Cisco CP-8851 IP phone to work with the Cisco SPA122.

6. Use your Windows 11 laptop to send and receive faxes: Once the Cisco SPA122 and Cisco CP-8851 IP phone are properly configured, you can use your Windows 11 laptop to send and receive faxes through the Cisco SPA122.

then 

1. Connect your Cisco SPA122 to your network and configure it to work with your VoIP service provider. Refer to the Cisco SPA122 documentation for instructions on how to set up and configure the device.

2. Connect your Samsung all-in-one printer scanner fax to your Cisco SPA122 using a traditional PSTN telephone line. Make sure the fax machine is configured to send and receive faxes.

3. Connect your Cisco CP-8851 IP phone to your network and configure it to work with the Cisco SPA122. Refer to the Cisco CP-8851 IP phone documentation for instructions on how to set up and configure the phone.

4. Configure Windows Fax and Scan on your Windows 11 laptop to work with your Cisco SPA122. Here's how:

   a. Click the Start button and search for "Windows Fax and Scan". Open the application.

   b. Click on "Tools" and select "Fax Accounts".

   c. Click on "Add" and select "Connect to a fax server on my network".

   d. In the "Server Name" field, enter the IP address of your Cisco SPA122 device.

   e. In the "Display Name" field, enter a name for the fax server.

   f. Select "Use these credentials" and enter the login credentials for your Cisco SPA122 device.

   g. Click "Finish" to save the settings.

5. Use Windows Fax and Scan to send and receive faxes through your Samsung all-in-one printer scanner fax. Here's how:

   a. In Windows Fax and Scan, click "New Fax" to create a new fax.

   b. Enter the recipient's fax number and any additional information.

   c. Click "Send" to send the fax.

[Jonathan Schulenberg]

You haven’t answered @b.winter ’s question.  The SPA is merely an Analog Terminal Adapter to provide analog telephone service. It must register to a call control platform to function at all - and whether faxing is supported will depend on that solution, not just the SPA hardware.

The 8851 has nothing to do with this; it’s a desk phone for voice calls only. Same for the Windows scan-to-fax; that may be a feature of the Samsung device but certainly not the SPA.

[j1223aw]

I'm not sure how to answer that question. the above is what I was going to try

below is what I was going to also try. if you have recommendations I'm looking for a solution to be able to fax from pc over voip  

1. Connect the Cisco SPA122 to your network using an Ethernet cable.

2. Connect your fax machine to the Cisco SPA122 using a standard phone cable.

3. Access the Cisco SPA122's web-based configuration utility by entering the device's IP address into a web browser.

4. Navigate to the Voice tab, and then select Line 1.

5. Scroll down to the Fax Settings section and enable the following settings:

   • Echo Cancellation: Enabled
   • Fax Passthrough: T.38
   • FAX Mode: Auto

6. Save the changes and reboot the device.

7. Test the fax machine to ensure that it is working properly. You can do this by sending a test fax to a known working fax machine or by using an online fax service to send a test fax.

It's important to note that the specific steps to configure the Cisco SPA122 for faxing may vary depending on the firmware version and configuration options available on your device. It's best to consult the user manual or contact Cisco support for specific instructions on configuring your device for faxing.

or

1. Connect the Cisco SPA122 to your network and configure it with a static IP address.

2. Log in to the FreePBX web interface and navigate to the Connectivity menu.

3. Click on Trunks and then click on Add SIP Trunk.

4. Enter a name for the trunk, and then scroll down to the Outgoing Settings section.

5. Enter the following settings:

   • Trunk Name: Enter a name for the trunk.
   • PEER Details: Type in the following information:

makefileCopy code

type=peer username=<SPA122 username> fromuser=<SPA122 username> secret=<SPA122 password> host=<SPA122 IP address> port=5060 dtmfmode=rfc2833 canreinvite=no insecure=very nat=no

Replace <SPA122 username> and <SPA122 password> with the SIP username and password configured on the Cisco SPA122, and <SPA122 IP address> with the IP address of the Cisco SPA122.

1. Scroll down to the Incoming Settings section and enter the following settings:

   • USER Context: Enter from-trunk.
   • USER Details: Leave this field blank.

2. Click on Submit and then click on Apply Config to save the changes.

Once the trunk is configured, you can create an outbound route to use the trunk for faxing. It's important to note that the specific steps to configure the Cisco SPA122 with FreePBX may vary depending on the version of FreePBX and the configuration options available on your device. It's best to consult the user manual or contact FreePBX support for specific instructions on configuring your device for faxing.

[Jonathan Schulenberg]

If you don't know how to answer "Where do you register your SPA to? 3rd Party PBX?" I fear you're going to need more assistance than we can offer on the forums. The SPA122 is useless by itself just as a cable/DSL modem is useless without a local internet provider; they are merely terminals that connect to and are controlled by a larger solution. The SPA needs a phone system to function, either on-premises or hosted by someone else. For example, Webex Calling multi-tenant supports the 8851 for voice calls and the ATA191 (the SPA122 is end of life) for analog phones and fax machines. You could use Webex Calling as a business phone system, Cisco Calling Plan in supported countries or a Cloud Connect partner for connectivity to the telephone network, and an ATA191 to connect the fax machine.

All of that seems to be overkill if you're just trying to fax from your computer. There are plenty of SaaS fax solutions that you could find through your favorite search engine. For larger use cases (i.e. not a single user) two vendors that are commonly used in the Cisco ecosystem are Imagicle and OpenText XM Fax Cloud. They are by no means the only options though.

[j1223aw]

Thank you for the response. I will let you know how it goes.